Hani briefs his colleague Nabil on an urgent offer, routine records, and where to get approval while he is away.
01Read the Arabic conversation
تَسْلِيمُ الْمَهَامِّ قَبْلَ الْغِيَابِ
هَانِي: سَأَغِيبُ ثَلَاثَةَ أَيَّامٍ ابْتِدَاءً مِنْ غَدٍ، وَأَعُودُ يَوْمَ الْخَمِيسِ. هَلْ نُرَاجِعُ الْمَهَامَّ الْمُتَبَقِّيَةَ؟
نَبِيلٌ: بِالتَّأْكِيدِ يَا هَانِي، لَدَيَّ وَقْتٌ الْآنَ. مَا الْمَهَمَّةُ الَّتِي يَجِبُ أَنْ أَبْدَأَ بِهَا؟
هَانِي: عَرْضُ السِّعْرِ عَاجِلٌ، وَالْعَمِيلُ يَنْتَظِرُهُ غَدًا قَبْلَ الثَّانِيَةِ بَعْدَ الظُّهْرِ. كَتَبْتُ الْمُسَوَّدَةَ.
نَبِيلٌ: هَلِ الْمُسَوَّدَةُ جَاهِزَةٌ لِلْإِرْسَالِ، أَمْ أَنَّهَا تَحْتَاجُ إِلَى مُرَاجَعَةٍ مِنْ شَخْصٍ آخَرَ؟
هَانِي: يَجِبُ عَلَيْكَ أَنْ تَنْتَظِرَ مُوَافَقَةَ سَلِيمٍ عَلَى السِّعْرِ قَبْلَ إِرْسَالِ الْعَرْضِ لِلْعَمِيلِ.
نَبِيلٌ: أَيْنَ أَجِدُ الْمُسَوَّدَةَ الْأَخِيرَةَ؟ لَا أُرِيدُ أَنْ أَسْتَخْدِمَ نُسْخَةً قَدِيمَةً بِالْخَطَأِ.
هَانِي: فِي مُجَلَّدِ الْعُرُوضِ الْمُشْتَرَكِ، وَعَلَيْهَا تَارِيخُ الْيَوْمِ. سَأُرْسِلُ لَكَ رَابِطَهَا بَعْدَ حَدِيثِنَا.
نَبِيلٌ: حَسَنًا، سَأُرَاجِعُ الْمُسَوَّدَةَ صَبَاحًا، ثُمَّ أَتَوَاصَلُ مَعَ سَلِيمٍ لِمَعْرِفَةِ قَرَارِهِ.
هَانِي: إِذَا لَمْ يَرُدَّ قَبْلَ الظُّهْرِ، فَأَخْبِرِ الْمُدِيرَ لِيُسَاعِدَ فِي مُتَابَعَةِ الْمُوَافَقَةِ.
نَبِيلٌ: وَمَاذَا عَنْ تَرْتِيبِ الْفَوَاتِيرِ الشَّهْرِيَّةِ؟ رَأَيْتُ بَعْضَهَا عَلَى مَكْتَبِكَ هَذَا الصَّبَاحَ.
هَانِي: هَذَا عَمَلٌ رُوتِينِيٌّ يُمْكِنُ أَنْ يَنْتَظِرَ عَوْدَتِي. جَمَعْتُ الْفَوَاتِيرَ، لَكِنِّي لَمْ أُرَتِّبْهَا بَعْدُ.
نَبِيلٌ: إِذَنْ لَا أَحْتَاجُ إِلَى إِنْجَازِهَا خِلَالَ غِيَابِكَ، وَسَأُعْطِي الْأَوْلَوِيَّةَ لِعَرْضِ السِّعْرِ.
هَانِي: صَحِيحٌ. وَإِذَا طَلَبَ الْعَمِيلُ تَخْفِيضًا جَدِيدًا، فَأَحِلِ الطَّلَبَ إِلَى الْمُدِيرِ لِيَدْرُسَهُ.
نَبِيلٌ: مَفْهُومٌ، لَنْ أُغَيِّرَ السِّعْرَ بِنَفْسِي. أَيْنَ أُسَجِّلُ مَا يَحْدُثُ خِلَالَ غِيَابِكَ؟
هَانِي: أَضِفْ مُلَاحَظَةً إِلَى مِلَفِّ الْمُتَابَعَةِ الْمُشْتَرَكِ بَعْدَ كُلِّ رَدٍّ، مَعَ التَّارِيخِ وَالْخُطْوَةِ التَّالِيَةِ.
نَبِيلٌ: هَلْ أُسَجِّلُ فِيهِ وَقْتَ إِرْسَالِ الْعَرْضِ أَيْضًا، حَتَّى تَعْرِفَ أَنَّ الْمَهَمَّةَ انْتَهَتْ؟
هَانِي: نَعَمْ، وَضَعْ رَابِطَ النُّسْخَةِ الْمُرْسَلَةِ هُنَاكَ. هَذَا سَيُسَهِّلُ عَلَيَّ الْمُتَابَعَةَ عِنْدَ عَوْدَتِي.
نَبِيلٌ: إِذَنْ، أُتَابِعُ الْمُوَافَقَةَ وَأُرْسِلُ الْعَرْضَ، وَأَتْرُكُ تَرْتِيبَ الْفَوَاتِيرِ لَكَ بَعْدَ عَوْدَتِكَ.
هَانِي: بِالضَّبْطِ. وَسَأُضِيفُ أَسْمَاءَ الْمَسْؤُولِينَ إِلَى مِلَفِّ الْمُتَابَعَةِ لِتَعْرِفَ مَنْ تَسْأَلُ عِنْدَ الْحَاجَةِ.
نَبِيلٌ: شُكْرًا عَلَى التَّوْضِيحِ. سَأَفْتَحُ الرَّوَابِطَ الْآنَ لِأَتَأَكَّدَ مِنْ قُدْرَتِي عَلَى الْوُصُولِ إِلَى الْمِلَفَّاتِ.
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Hani: I will be away for three days starting tomorrow and return on Thursday. Shall we review the remaining tasks?
Nabil: Certainly, Hani. I have time now. Which task should I start with?
Hani: The price quotation is urgent. The client expects it tomorrow before two in the afternoon. I have written the draft.
Nabil: Is the draft ready to send, or does someone else need to review it?
Hani: You must wait for Salim’s approval of the price before sending the quotation to the client.
Nabil: Where can I find the latest draft? I do not want to use an old version by mistake.
Hani: It is in the shared quotations folder and has today’s date. I will send you its link after our conversation.
Nabil: All right. I will review the draft in the morning, then contact Salim to find out his decision.
Hani: If he has not replied before noon, tell the manager so he can help follow up on the approval.
Nabil: What about organising the monthly invoices? I saw some on your desk this morning.
Hani: That is routine work that can wait until I return. I have collected the invoices but have not organised them yet.
Nabil: So I do not need to finish them during your absence, and I will give priority to the quotation.
Hani: Correct. If the client asks for a new discount, refer the request to the manager for consideration.
Nabil: Understood. I will not change the price myself. Where should I record what happens while you are away?
Hani: Add a note to the shared tracking file after each reply, with the date and the next step.
Nabil: Should I also record when the quotation was sent so you know the task is finished?
Hani: Yes, and put the link to the version you sent there. That will make it easier for me to follow up when I return.
Nabil: So I follow up on approval and send the quotation, leaving the invoice filing for you after you return.
Hani: Exactly. I will add the names of the people responsible to the tracking file so you know whom to ask when needed.
Nabil: Thank you for clarifying. I will open the links now to make sure I can access the files.
02Useful words and expressions
| Arabic in the conversation | Meaning here |
|---|---|
| الْمَهَامَّ الْمُتَبَقِّيَةَ | the remaining tasks |
| عَرْضُ السِّعْرِ | the price quotation |
| الْمُسَوَّدَةَ | the draft |
| مُوَافَقَةَ | approval of |
| بِالْخَطَأِ | by mistake |
| عَمَلٌ رُوتِينِيٌّ | routine work |
| الْأَوْلَوِيَّةَ | priority |
| تَخْفِيضًا جَدِيدًا | a new discount |
| مِلَفِّ الْمُتَابَعَةِ | the tracking file |
| النُّسْخَةِ الْمُرْسَلَةِ | the version that was sent |
03Check your understanding
Choose one answer for each question. Look back at the Arabic conversation for evidence. Open the English question support or a hint when you need help.
What to remember
- Identify urgent work, approval requirements, and tasks that can wait.
- Leave shared records and a clear contact for questions.
Explore the Arabic in this conversation
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